Executive Assistant

Executive Assistant (Remote – UK) 🧭💼

Organisation: Mozilla Foundation
Location: Fully remote (UK-based)
Team: Strategic Operations – Executive Support
Contract: Permanent, full-time

Salary 💷

• UK (non-London): £33,242 – £37,341

• London weighting: £41,553 – £46,676
  (Final offer depends on location and experience)

Why this role matters ✨

Mozilla Foundation is building a people-first, open technology future. This Executive Assistant role is central to making that possible — enabling senior leaders to operate with clarity, focus, and impact in a fully distributed organisation.

You’ll provide dedicated support to three senior leaders:

• Chief Operating Officer (COO)

• VP, Strategic Communications

• VP, Finance & Administration

This is a high-trust, high-impact EA role suited to someone who thrives in complexity, enjoys improving systems, and is confident supporting multiple executives in a remote-first environment.

What you’ll be doing 📅✈️

• Owning complex, multi-time-zone calendars and meeting coordination

• End-to-end meeting support: agendas, prep, materials, follow-ups

• Planning and managing domestic and international travel

• Handling expenses, approvals, correspondence, and document management

• Acting as a key liaison with internal and external stakeholders

• Supporting leadership meetings, events, and cross-functional forums

• Tracking executive commitments and ensuring follow-through

• Proactively anticipating needs and solving issues before they arise

• Preparing briefing documents and slide decks

• Collaborating closely with other EAs and Executive Program Managers

• Continuously improving tools, systems, and executive support processes

Who this role is ideal for 🎯

• 5+ years’ experience supporting senior leaders

• Confident managing multiple executives simultaneously

• Exceptionally organised with strong judgment and discretion

• Comfortable working across time zones in remote or hybrid settings

• Strong written and verbal communication skills

• High integrity and experience handling confidential information

• Proficient with Google Workspace, Zoom, and async tools

• Thrives in fast-changing, mission-driven environments

Nice to have 🌟

• Non-profit, tech, or values-led organisation experience

• Process improvement or systems-thinking mindset

• Experience working closely with finance, ops, or comms leaders

Benefits 🎁

• Private Medical Insurance

• Extended sick leave

• Global Employee Assistance Program

• Retirement plan contributions

• 20 days annual leave + sick days + your birthday off

• Company holidays + shutdown periods

• Wellness budget

• Professional development budget

• Enhanced pregnancy & parental leave top-ups

This is an excellent opportunity if you’re an experienced Executive Assistant looking for a mission-driven, remote UK role with genuine influence, complexity, and purpose.